administration 

• Assign a minimum of two Conference Solutions team members to each event
• Attend planning meetings
• Establish and maintain files and provide a telephone, facsimile, email and postal base for event enquiries
• Tailor software to the event
• Deliver regular financial reports, listings and statistics
• Correspond with event delegates about attendance, payment and accommodation
• Brief officials, volunteers and venue staff
• Compile event material for delegates
• Staff a registration desk throughout the event, welcome delegates and respond to enquiries
• Prepare and distribute participant evaluation forms
• Manage all aspects of the event on site

CONFERECE MATERIALS & ACCESSORIES 

• Negotiate competitive prices from suppliers for satchels, pens, pads, gifts, souvenirs, shirts, and other conference accessories
• Have event logos overprinted onto materials
• Arrange for satchels and inserts to be delivered to the venue
• Prepare satchels for registration

FINANCE 

• Prepare working budget
• Process event registrations
• Provide credit card payment facilities
• Invoice for monies outstanding and process refunds
• Bank monies to trust account
• Follow up invoices from goods and service providers, certify and arrange payment
• Provide documentation to client organisation to comply with the administrative and legislative requirements of the GSTRegularly update client on financial aspects of the event
• Deliver a final financial report (results against budget) to client following the event

INSURANCE