• Assign a minimum of two Conference Solutions team members to each event
  • Attend planning meetings
  • Establish and maintain files and provide a telephone, facsimile, email and postal base for event enquiries
  • Tailor software to the event
  • Deliver regular financial reports, listings and statistics
  • Correspond with event delegates about attendance, payment and accommodation
  • Brief officials, volunteers and venue staff
  • Compile event material for delegates
  • Staff a registration desk throughout the event, welcome delegates and respond to enquiries
  • Prepare and distribute participant evaluation forms
  • Manage all aspects of the event on site


  • Negotiate competitive prices from suppliers for satchels, pens, pads, gifts, souvenirs, shirts, and other conference accessories
  • Have event logos overprinted onto materials
  • Arrange for satchels and inserts to be delivered to the venue
  • Prepare satchels for registration


  • Prepare working budget
  • Process event registrations
  • Provide credit card payment facilities
  • Invoice for monies outstanding and process refunds
  • Bank monies to trust account
  • Follow up invoices from goods and service providers, certify and arrange payment
  • Provide documentation to client organisation to comply with the administrative and legislative requirements of the GSTRegularly update client on financial aspects of the event
  • Deliver a final financial report (results against budget) to client following the event


Conference Solutions has insurance cover for:

  • Workers compensation
  • Public and products liability
  • Professional indemnity
  • We arrange insurance protection for your event to cover:
  • Shortfall, cancellation, abandonment, postponement, curtailment and relocation
  • Physical loss or damage
  • Public and products liability

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